Effective Date: 2025

1. Introduction Welcome to Squaura ("Squaura," "we," "our," or "us"). Your privacy is important to us, and we are committed to protecting the information you share with us. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you use our athlete management software web application ("Service"). By accessing or using our Service, you consent to the data practices described in this Privacy Policy. If you do not agree, please do not use our Service.

2. Information We Collect  We collect the following types of information: 

• Personal Information: Name, email address, phone number, login credentials, and any other data you provide.
• Usage Data: IP address, browser type, operating system, pages visited, and other interactions with our Service.
• Athlete & Team Data: Information related to athlete profiles, performance statistics, event participation, and related details.
• Communication Data: Emails sent, received, and user interactions with email content.
• Payment Data: If applicable, we may collect payment and billing details when you purchase premium services.

3. How We Use Your Information  We use your information to: 

• Provide and improve our athlete management services.
• Authenticate and secure user accounts.
• Send transactional emails (password resets, event updates, notifications, etc.).
• Monitor system performance and prevent abuse or fraud.
• Comply with legal obligations.

4. How We Share Your Information  We do not sell or rent your personal data. However, we may share it with: 

• Service Providers: Third-party services that assist in email delivery, analytics, and security.
• Legal Authorities: When required by law or in response to legal processes.

5. Email Communication & AWS SES Compliance  To ensure reliable and secure email delivery, we use a trusted third-party email provider to send emails, including transactional emails (such as password resets, event updates, and account-related notifications) and newsletters for subscribed users. We adhere to best practices for email authentication and compliance, including: 

• User Consent & Opt-in: Users voluntarily provide their emails and can opt out anytime.
• Bounce & Complaint Handling:Invalid addresses and complaint reports are automatically processed.
• Compliance with CAN-SPAM & GDPR: We do not send unsolicited marketing emails and honor all opt-out requests promptly.
• Newsletter Subscription:Users can subscribe to receive updates and newsletters. Subscription is optional, and users can unsubscribe at any time.

6. Data Security
We implement industry-standard security measures, including encryption, access controls, and data anonymization, to protect your personal information.

7. Your Rights & Choices

• You can request access, correction, or deletion of your personal data.
• You can unsubscribe from email communications at any time.

8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The updated version will be posted on our website with the revised effective date.

9. Cookies Policy
At Squaura, we use cookies to enhance your experience on our website, analyze site traffic, and personalize content. Cookies are small data files stored on your device that help us understand how you use our services. By using our website, you consent to the use of cookies as outlined in this policy. You can manage your cookie preferences through your browser settings at any time.